Pelham Civic Complex
Saturday, November 18, 2023
9:00AM – 4:00PM
Santa will be joining us from 2:00pm – 3:30pm

REGULATIONS
General:
Exhibitors may not assign, loan or sublease booth space to another person or entity without written approval of the A Southern Christmas Bazaar committee (management). Exhibitors must receive written approval of any change in the nature or general content of booth stock from that approved by management upon application.
Children under twelve will not be allowed to stay in a booth or run unsupervised through the show area. All children with an exhibitor must have an exhibitor’s badge or ticket stamp. Unprofessional conduct will not be tolerated to include, use of alcohol, drugs, weapons, profanity or inappropriate dress.

No smoking allowed.
No loud music allowed.
No pets allowed.
Exhibitors must wear exhibitor badges at all times.
Exhibitors will receive 2 worker badges.
Exhibitors must not sit in the aisles.
Chairs must be placed within the rented space.
Exhibitors must be respectful of other exhibitors and refrain from encouraging shoppers away from one booth to another.
Exhibitors are responsible for paying their own taxes (appropriate forms will be provided).
Exhibitors who do not fill orders in a timely manner will forfeit their booth approval for future shows.
Fragrant items and food items must be sold in airtight packages.
Set up will begin at 7:00am on Saturday, November 18, 2023. Friday evening set up is not available.
Please unload as quickly as possible keeping in mind the other exhibitors.
All customers must be given a receipt which includes the exhibitor’s name and contact information.
No going out of business, sale prices, or advertised discount etc., signs are allowed.

Financial:

Completed application/contract and equipment order forms are due by November 10, 2023 along with booth deposits of one half the booth rental fees.
Booth deposits are non-refundable after November 6, 2023.
Balance for booth rental fees, along with equipment costs are due no later than November 10, 2023.

Booth cancellation policy:

Equipment ordered after November 6, 2023 will incur additional charges.
Within 90-120 days of show – full refund less $50.00 bookkeeping fee
Within 60-90 days of show – full refund less $100.00 bookkeeping fee
Within 59 days of show will result in forfeiting all monies paid

Food And Beverages:
No open food products may be sold. There will be a concession stand open at all times for the benefit of exhibitors and visitors.

Booths:
Booths must be open and staffed during all show hours. Booths must be set up within the purchased space. No booth will be allowed to have a display or signage more than 10 feet tall.
Booths must be completely set up prior to 8:45am on Saturday, November 18, 2023, and taken down no earlier than 4:00pm on Saturday, November 18, 2023. Booths must be completely removed from the show area by 5:30pm.
Exhibitors will provide their own table coverings.
Nothing can be hung from booth poles or curtains. Use of helium balloons must receive written approval prior to use.
No candles or open flames allowed. Extra tables and chairs are available for your use if ordered by November 6, 2023.